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595 Harbor St.
Morro Bay, CA 93442
Ph: (805) 772-6200
Fx: (805) 772-7329
NEW Water Reclamation Facility (WRF) – Updated November 7, 2014
At the January 10, 2013 California Coastal Commission (CCC) meeting, the CCC voted to deny the Coastal Development Permit (CDP) for construction of an upgraded wastewater treatment plant (WWTP) at its existing location. In summary, the basis for denial included: Local Coastal Plan - Zoning inconsistency, failure to avoid coastal hazards, failure to include a sizable reclaimed water component and the project is located within an LCP-designated sensitive view area.

Project Planning is underway for the NEW Water Reclamation Facility (WRF) and is based on the community values that have been discussed by  City Council when they adopted the Options report in December 2013.  The City in conjunction with its technical consultants have developed a 5-year implementation schedule for the WRF. This schedule charts a path of site selection and other important community decisions that are needed to see the WRF project move forward with success.

This Technical Memorandum linked below identifies the major cost items, including planning, engineering, construction, and major permitting steps required to meet the City's 5-year schedule.  The City Council will be reviewing this memorandum at its May 13, 2014 meeting. 

NEW WRF Project Schedule - updated 11/4/14
Technical Memorandum of City's 5-year schedule


WRF PROJECT STATUS
The City has embarked on a process for a WRF.  Below is a brief review of dates, status and accomplishments on the WRF facility project.

Comparative Site Analysis: Regional CMC Facility vs. Rancho Colina 
The following report from John F Rickenbach (JFR) Consulting is an evaluation of the Regional CMC Facility vs Rancho Colina. Details relating to cost and design that are based on Carollo Engineers’ detailed evaluation of the CMC site are not available, but other factors influencing the decision regarding site selection have been detailed in the report. Additionally, a technical memorandum from MKN detailing the status of the Carollo Engineers report is also below.

Report on Reclamation and Council Recommended WRF Sites
The Report on Reclamation and Council Recommended WRF Sites was released on May 8, 2014. Below is the link to the report for review. The City Council would like to receive feedback from the public regarding this report at the May 13, 2014 City Council meeting.

Report on Reclamation and Council Recommended WRF Sites - 5/8/14

Second Draft Options Report
The draft Options Report was released on December 5, 2013. Below is the link to Second Draft Options Report for review. The City Council would like to receive feedback from the public regarding this report at the December 10, 2013 City Council meeting where it has been scheduled to be heard as a public hearing item. Thank you for your continued interest in the project.

Community Workshop #2
On November 5, 2013, the WRF Community Workshop #2 was held at the Veteran's Memorial Building. The following presentation slides are a summary of the Options Report from this workshop. The City and Rickenbach team would like to receive feedback from the public regarding the Options Report. Please print, complete and return, the Input Handout, to the Public Services Offices, located at 955 Shasta by Friday, November 15, 2013.

Draft Options Report for Public Review
The draft Options Report was released on October 29, 2013 for public review. Below is the draft Options Report for review as well as a list of public participation opportunities at various City meetings and workshop where members of the public can provide input about the report. The City would like to receive feedback from the public regarding the draft Options Report by November 30, 2013.

Biosolids and Treatment Options Workshop
On September 16, 2013, the Biosolids and Treatment Options Workshop was held at the Veteran's Memorial Building. The following documents are a summary from this workshop. The City would like to receive feedback from the public regarding the Biosolids and Treatment options in general by October 4, 2013.

Community Workshop #1
On August 15, 2013, the WRF Community Workshop #1 was held at the Veteran's Memorial Building. The following documents are a summary from this workshop. The City would like to receive feedback from the public regarding the summary documents or the workshop in general by September 30, 2013.

Planned Activities 
Date  Action
11/13/14 Joint meeting between the Morro Bay City Council and the Cayucos Sanitary District Board of Directors meeting in Morro Bay.                                                            
 11/12/14 City Council meeting to review the draft report from John Rickenbach Consulting regarding final site preference.

Completed Actions
Date Action
 11/5/14 The WRFCAC met and reviewed the draft report from John Rickenbach Consulting regarding final site preference. As the result of the report being incomplete, without the Carollo CMC engineering analysis including comparable cost estimates, the WRFCAC moved to recommend to City Council to delay their decision on final site preference until such time that the report is complete and the WRFCAC has had a chance to review and make a recommendation to the City Council.
 10/28/14 Cleath-Harris and Associates presented the Hydrogeological Technical Memoranda regarding the relative benefits of a Creek discharge in the Chorro Valley and In-Lieu recharge in the Morro Valley to the City Council at their regular meeting.
 10/22/14 Meeting of the WRFCAC where they reviewed the Hydrogeological Technical Memoranda by Cleath-Harris and Associates and toured the Rancho Colina site.
 10/20/14 A conference call between Morro Bay, CSD, CMC, Regional Board and CDCR was held to discuss the viability and timing of a regional facility at CMC. At that meeting CDCR authorized the release of WWTP data to Carollo for their process modeling.
 10/10/14 A project kick off meeting was held at the City’s Public Services offices for the Carollo CMC work, City and CSD staff along with the City’s consultants were in attendance.
 10/09/14 Meeting between the Morro Bay City Council and the Cayucos Sanitary District Board of Directors Meeting in Cayucos. City Council directed, by motion, City staff to work cooperatively with Cayucos Sanitary District staff.
 10/08/14 Meeting of the WRFCAC where they reviewed the LWA report regarding permitting constraints, Kestral Consulting report regarding financing and grants and they formed three technical subcommittees.
 10/02/14 Meeting of the Morro Bay City Council Technical/Executive Committee and the Cayucos Sanitary District Board of Directors in Morro Bay.
 09/26/14 Meeting with Bartle Wells (Sewer and Water Rate Consultant) regarding hearing schedule and additional data needs.
 09/25/14 Received final scope and estimated fee ($101,945) from Carollo Engineers for the evaluation of the CMC option, Carollo requested changes to the standard City contract which are being reviewed by the City Attorney.
 09/23/14 City Council Special Meeting reviewed the Report by Larry Walker and Associates regarding the Water Quality permitting implications at each of the two final proposed sites. Council also discussed the potential of joint City Council/WRFCAC meetings and status of the CMC evaluation.
 09/11/14 Joint meeting of Morro Bay City Council and Cayucos Sanitary District Board of Directors Meeting in Morro Bay.
 09/10/14 First meeting of the WRFCAC 
 08/12/14 City Council confirmed Citizen Appointments to the WRFCAC
 07/16/14 Kick off meeting with Larry Walker Associates regarding discharge permit requirements for various disposal/reuse options for the new WRF project.
 07/10/14 Meeting with Cayucos Sanitary District staff to discuss the scope of work for the proposed Carollo Engineers CMC capacity evaluation study. 
 07/8 & 7/9/14 City Council conducted interviews for positions on the WRF Citizens Advisory Committee (WRFCAC). City Council appointed seven members to the WRFCAC.
 06/30/14 Staff met internally to gather preliminary information for Bartle Wells Rate Study. Staff will have all info to Bartle Wells by the end of July.
 06/27/14 14 Meeting with Cleath-Harris to review draft Chorro Creek discharge study and effect on City water supply. Authorized Cleath-Harris to perform a similar study for the Morro Valley.
 06/27/14 Kick off meeting with Kestrel Consulting to discuss funding strategies for the new WRF project.
 06/25/14 Meeting with John Rickenbach and Mike Nunley to discuss project schedule for the WRF project.
 06/24/14 Staff has met with a variety of alternative project delivery method firms to explore the requirements for this process, firm include: Corollo, CDMSmith; and Black and Veatch.
 06/20/14 City executed a contract with Larry Walker Associates in the amount of $24,970 to advise the City regarding discharge permit requirements for various disposal/reuse options for the new WRF project.
 06/15/14 City executed a contract with Kestrel Consulting in the amount of $20,530 to develop funding strategies for the new WRF project. 
 05/27/14 City Council adopted Resolution 34-14 that provides direction to staff regarding the “Rancho Colina” site, continuing parallel path discussion regarding the CMC site, and forming a Citizen’s Advisory Committee.
 05/23/14 Selected Bartle Wells as Water and Sewer Rate Study consultant. The estimated fee for the study is not to exceed $67,440.
 05/22/14 The City Clerk posted the notice of the formation of a new, limited term and scope, i.e. Water Reclamation Facility Citizen's Advisory Committee. Applications are due to the Clerk by Friday, June 13, 2014.
 05/13/14 Council Approved New Water Reclamation Facility Project Report on Reclamation and Council Selection of a WRF Site and provided direction to staff to return to Council with a resolution that captured the motions made.
 05/08/14 May JPA Meeting cancelled.
 05/01/14 Scheduled site visit at Giannini site with WRF Subcommittee, JRF Consulting and Property Owner.
 04/23/14 Meeting to review the “Rancho Colina” site with the Morro Bay and CSD Sub-Committees along with Water Board staff.
 04/21/14 "Rancho Colina" site visit with staff and Council persons Leage and N. Johnson 
 04/11/14 "Rancho Colina" site visit with staff and Council person C. Johnson 
 03/21/14 Meeting between City of Morro Bay (Irons/Smukler) and CDS (Enns/Lloyd) Sub-Committee along with Morro Bay and CSD County and Water Board Staff to discuss overall project status and the CMC option 
 03/20/14 WRF Sub-Committee meeting along with staff and property owner at the "Rancho Colina" Morro Valley site to get an overview of the potential for it as a project location 
 03/06/14 Scheduled WRF Subcommittee meeting with staff to discuss grant opportunities and schedules 
 02/28/14 Received a revised scope of work for a contract amendment received from Rickenbach recognizing the accelerated time schedule for the WRF. Estimated fees not to exceed $76,129. 
 02/25/14 City Council received a status update on the New WRF and adopted Resolution 17-14 prescribing a 5-year time frame for the construction of the New WRF 
 02/13/14 February JPA Meeting held 
 02/13/14 WRF Sub-Committee meeting to discuss the 5 year time schedule and grant opportunities 
 02/11/14 Mid-year Budget adjustment to include additional funding for WRF alternative site analyses. $100,000 was approved 
 01/31/14 Status report preparation assigned to Public Services Director 
 01/29/14 Received proposal from Rickenbach for contract amendment to perform due diligence on alternative WRF sites for final selection. Estimated fees not to exceed $63,806 
 01/23/14 Telephone discussion with City's Water Attorney regarding water rights to creek discharge of wastewater 
 01/23/14 Onsite staff meeting with property owner at Rancho Colina to tour a potential location 
 01/20/14 Received proposal from Cheath-Harris to study Chorro Creek discharge and effect on City water supply. Estimated fees not to exceed $7,500 
 01/16/14 January JPA Meeting canceled 
 12/19/13 December JPA Meeting held - Verbal update by both CMB and CSD 
 12/10/13 Presentation of Options Report to City Council 
 11/19/13 Meeting with RWCQB Staff regarding project Status and Permit Renewal 
 11/14/13 November 2013 JPA Meeting canceled 
 11/12/13 Presentation of Options Report to City Council 
 11/05/13 Second Public Workshop - Presentation of Options Report for Public Feedback 
 11/04/13 Public Works Advisory Board - Options Report to Board for Public Feedback 
 10/29/13 Release of Public Draft - Options Report 
 10/21/13 Quarterly Coastal Commission/City of Morro Bay Meeting 
 09/27/13 October 2013 JPA Meeting canceled
 09/16/13 Biosolids and Treatment Options Workshop at Veteran's Memorial Building from 6:00-7:30 PM
 08/15/13 Community Workshop #1 at MB Veteran's Memorial Building - Agenda 
 07/24/13 - 7/25/13 Stakeholder Interviews 
 07/03/13 Working with Coastal Commission staff to finalize date for quarterly meeting/teleconference. 
 07/03/13 Tentative schedule from Rickenbach for the New WRF. 
 06/24/13 -
 06/25/13
Work with Rickenbach to determine updated schedule pursuant to the scope of work in the RFP. Determination of Statekholder groups/individuals.
 06/24/13 Kick-off meeting with John Rickenback and team members. 
 06/13/13 JPA meeting held at Cayucos Veteran's Hall. 
 06/10/13 Executed Contract with John F. Rickenbach, Consulting.
 05/28/13 City Council Closed Session Item scheduled to discuss Righetti appraisal.
 05/15/13 Public Services' Staff continues work with John F. Rickenbach, Consulting to finalize the consulting contract.
 05/14/13 City Council meeting – Approval of John F. Rickenbach, Consulting as the Preliminary Planning Consultant for the WRF project.
 05/09/13     JPA meeting held, “Verbal Report by the City and District on the Progress of the future WWTP” was on the agenda and discussed.
 05/02/13 Interviews to recommend the individual/team for the WRF project management.
 04/29/13 WRF Study Session at Veteran’s Hall. 
 04/25/13 Quarterly Meeting with California Coastal Commission staff, WRF discussion and status report on the meeting agenda.

Initial meeting with Selection Committee for the RFP for Planning Services for the WRF. 
 04/23/13 City Council meeting - reaffirmation of 5 members of citizen selection committee. 
 04/16/13 Study Session on WRF facility announced for April 29, 2013. 
 04/15/13 Request for Proposals (RFP) due. 
 04/11/13 April JPA meeting held, “Verbal Report by the City and District on the Progress of the future WWTP” and Discussion and Approval to Terminate the Consultant Services Agreements with Delzeit; Dudek, McCabe and Company; and Montgomery Watson Harza (MWH)” were on the agenda and discussed. 
 04/10/13 Addendum to RFP issued regarding selection committee. 
 04/09/13 City Council meeting - appointment of 5 citizens for the RFP selection committee.
 04/05/13 Citizen selection committee deadline.
 03/27/13 Announcement placed on City website, etc. regarding citizen selection committee application period. 
 03/26/13 City Council meeting - Council approves citizens to serve on the RFP selection committee. 
 03/18/13 RFP issued. 
 03/14/13 City Council Goal Session - WRF established as Essential City Goal.

JPA meeting - "Status Report on Discussion with RWQCB Staff Renewal Process for the WWTP NPDES Permit No. CA0047881" and "Verbal Report by the City and Disrict on the Progress of the future WWTP" were on the agenda and discussed. 
 03/11/13 City Council Goal Session - WRF established as Essential City Goal. 
 02/26/13 City Council meeting - draft schedule/project timeline presented to City Council. 
 02/14/13 JPA meeting - "Discussion and Consideration of Next Steps for the WWTP Upgrade Project" was on the agenda and discussed. 
 01/24/13 City Staff, Morro Bay JPA Sub-Committee, Cayucos Sanitary District representatives, staff and attorney meet and discuss strategy and moving forward.
 01/08/13 WWTP Project denied by the California Coastal Commission (CCC).

January JPA meeting not held to to CCC meeting.
 01/03/13 Special City Council meeting - City adopted Resolution No. 07-13 supporting the California Coastal Commission staff recommendation for denial. 

Reference Documents

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